# Backend for Businesses

> Backend for Businesses builds custom software for businesses that lose time or money to slow, manual work. Each build is made around how the client's business already works. Fixed price from $3,000. Smaller builds take 1 to 2 weeks from first call to handoff; more complex builds take longer. The client owns the code, data and hosting, with no per-user fees. Run by Daniel. Work is done remotely, over Zoom.

## Key facts
- What: custom business software built with AI-assisted engineering (not one fixed product, not an off-the-shelf subscription).
- Price: fixed price agreed before the build. Small builds from $3,000, medium from $5,000, large from $10,000.
- Time: most smaller projects take 1 to 2 weeks from the first call to handoff. Bigger systems take longer, and the timeline is agreed up front.
- Ownership: the client owns the code, the data and the hosting account.
- Free before paying: a 20 to 40 minute discovery call (the "Money Leak Audit") and a free mockup with a fixed price. Payment is made after the mockup, before the build.
- Running costs, shown up front: hosting about $50 a month; AI usage about $20 to $100 a month, only if the build uses AI.

## What gets built
- Quote builders that draft quotes from a business's past prices, check the margin and follow up automatically
- Inventory and reorder alerts, purchase orders drafted for approval, dead-stock reports
- Warranty claim tracking for dealers (deadlines, missing paperwork, short payments)
- Scheduling, shift filling by text, technician time tracking
- Inspection and job forms with photos, signatures and PDF reports
- Invoice chasing, customer follow-ups, owner dashboards
- Document reading (invoices, orders, forms) with a person checking the result
- Connections between tools a business already uses (accounting, CRM, industry software)

## How it works
1. Free discovery call and audit (20 to 40 minutes on Zoom): find where time and money are lost, and whether a custom build is the right fix.
2. Second call: a free mockup, a written plan and one fixed price.
3. Build: AI-assisted engineering with working previews along the way.
4. Handoff: the client gets the live system, source code, data and documentation. Optional monthly support.

## Honest limits
- It is not an all-in-one platform like HubSpot or an ERP. Each build does the specific jobs a business needs.
- When AI reads messy documents, a person checks the result before anything is sent.
- Money calculations (quotes, invoices) use normal code, not AI.
- If off-the-shelf software already solves the problem, the client is told so on the first call.

## Pages for specific industries
- [Scheduling & Billing Software for Cleaning and Facility Service Companies](https://backendforbusinesses.com/cleaning-services): Keep every site covered and bill every job: crew scheduling, phone time tracking, site checklists and invoices built from the visits that happened. Custom software, fixed price from $3,000.
- [Quoting Software for Roofing & HVAC Contractors](https://backendforbusinesses.com/contractors): Send quotes the same day: drafted from your past prices, margin-checked and followed up for you. Custom software for contractors, fixed price from $3,000.
- [Inventory Reorder Software for Wholesale Distributors](https://backendforbusinesses.com/distributors): Know what to reorder and what to clear: reorder alerts, purchase orders drafted for you and dead-stock reports. Custom software, fixed price from $3,000.
- [Warranty Claim Software for Equipment Dealers](https://backendforbusinesses.com/equipment-dealers): Track every warranty claim until it's paid, send repair quotes in minutes and stop running out of parts. Custom dealer software, fixed price from $3,000.
- [Quoting & Stock Software for Machine Shops and Small Manufacturers](https://backendforbusinesses.com/manufacturers): Quote jobs from past work and your material costs, and get warned before materials run low. Custom software, fixed price from $3,000.
- [Client Portal Software for Accounting and Consulting Firms](https://backendforbusinesses.com/professional-services): Stop chasing clients for documents: one portal that asks, reminds and tracks, with deadlines per client and billing from tracked time. Custom software, fixed price from $3,000.
- [Maintenance Request Software for Property Managers](https://backendforbusinesses.com/property-services): Keep every repair request, vendor visit and invoice in one list, with tenant updates and rent reminders. Custom software, fixed price from $3,000.
- [Warranty Claim & Parts Software for Repair Shops](https://backendforbusinesses.com/repair-shops): Track every warranty claim and part so the maker pays you in full: deadlines, photo checklists and reorder alerts. Custom software, fixed price from $3,000.
- [Shift Filling Software for Staffing & Home Care Agencies](https://backendforbusinesses.com/staffing): Fill sick-call shifts in minutes: open shifts texted to every qualified worker, certificate expiry alerts and phone timesheets. Fixed price from $3,000.
- [Load Paperwork & Invoicing Software for Trucking Companies](https://backendforbusinesses.com/trucking): Turn each delivered load into an invoice without retyping: delivery documents read for you, a dispatch board and customer status updates. Custom software, fixed price from $3,000.

## Guides
- [How much does custom software cost?](https://backendforbusinesses.com/custom-software-cost): Price ranges by size, what drives the price, running costs, and simple maths to check if it's worth it.
- [Custom vs off-the-shelf software: how to decide](https://backendforbusinesses.com/custom-vs-off-the-shelf-software): When to buy off-the-shelf, when custom is worth it, three-year cost comparison and questions to ask.
- [How to stop losing warranty claim money](https://backendforbusinesses.com/warranty-claims-guide): Why claims get rejected, late or short-paid, and five habits that recover most of the money.
- [How to send quotes faster and win more jobs](https://backendforbusinesses.com/faster-quotes-guide): Why quote speed wins work, six steps to faster quotes with healthy margins, and a follow-up schedule.
- [How to find and clear dead stock](https://backendforbusinesses.com/dead-stock-guide): Find dead and slow stock in an afternoon, five ways to clear it, and how to stop it coming back.
- [How to fill sick-call shifts faster](https://backendforbusinesses.com/fill-shifts-guide): Send open shifts to every qualified worker at once, first yes wins, and track certificates.
- [Spreadsheet vs custom app: when to switch](https://backendforbusinesses.com/spreadsheet-vs-app-guide): Seven signs your spreadsheet has become a system, and what switching really involves.
- [What to ask before hiring someone to build software](https://backendforbusinesses.com/hiring-a-developer-guide): Ten questions about price, ownership, running costs and support, plus the red flags.

## Other pages
- [Home page](https://backendforbusinesses.com/): examples, a money leak calculator, pricing, FAQ and booking.
- [Company facts](https://backendforbusinesses.com/ai): this information as a web page.
- [All guides](https://backendforbusinesses.com/guides): plain-English guides for business owners.

## Contact
- Book a free call: https://backendforbusinesses.com/#book

Last updated: 2026-11-05