Sales
Customer portal
Customers check job status, approve quotes and pay online without calling you.
For accounting, bookkeeping & consulting firms
Stop chasing clients for documents. Let the tool do it.
Late documents and repeated reminders slow every job. I build a client portal that asks, reminds and tracks. One fixed price, from $3,000. You own it.
Next free call:
Free 20–40 minute Zoom call. No pressure, no obligation.
Not a professional firm? See:Cleaning & facilitiesContractorsDistributorsEquipment dealersManufacturersProperty managersRepair shopsStaffing agenciesTrucking & logisticsAll businesses
LIVE
Clients waiting12
Overdue4
Complete this week9
Patel LtdYear-end · bank statement missing
5 of 6Reminder sentHill & CoTax return · nothing received
0 of 4OverdueReyes StudioBookkeeping · all received
8 of 8ReadyNorton DentalVAT return · waiting
3 of 5WaitingDue this month17
Due in 7 days4
Filed this month11
Hill & CoTax return
3 daysAt riskPatel LtdYear-end accounts
12 daysOn trackNorton DentalVAT return
6 daysWaiting on clientReyes StudioPayroll
DoneFiledUnbilled time$9,400
Overdue invoices3
Billed this month$31,200
Patel Ltd14.5 hrs tracked
$2,175Ready to billHill & CoInvoice 1182 · 21 days late
$1,800Reminder sentNorton DentalInvoice 1176 · 40 days late
$960Call clientReyes StudioInvoice 1190
$1,400PaidThree example builds. Yours is designed around how your firm works.
Built for
AccountantsBookkeepersConsultantsTax advisersLaw firmsArchitectsSurveyorsAgencies
Fixed price$3,000starting price, agreed up front
Timeline1–2 weeksfor smaller builds, call to handoff
Ownership100% yourscode, data and hosting
The problem
Where professional firms usually lose time
Does one of these sound like your business? Tap one to see the fix.
Tap a leak to see the fix
See the difference
Client_tracker (7).xlsx4 editors · 38 versions
| 1 | Client | Job | Docs | Deadline | Chased |
|---|---|---|---|---|---|
| 2 | Patel Ltd | Year-end | 5 of 6 | 12 days | Mon |
| 3 | Hill & Co | Tax return | 0 of 4 | 3 days | |
| 4 | Reyes Studio | Bookkeeping | 8 of 8 | ||
| 5 | Norton Dental | VAT return | 3 of 5 | 6 days | Tue |
| 6 | (email) | New client? |
ClientsCopy of ClientsSheet2
- Row 2 Bank statement missing: nobody chased again
- Row 3 Never chased: deadline in 3 days
- Row 5 Two items still missing
- Row 6 Enquiry sitting in an inbox
yourshop.appLIVE
Patel Ltd · Year-endReminder sent automatically on day 4
Reminder sentHill & Co · Tax returnDeadline in 3 days · flagged
At riskReyes Studio · BookkeepingAll documents received
ReadyNorton Dental · VAT return2 of 5 items still to come
WaitingNew enquiry · emailAdded to the list with a follow-up date
NewToday: documents arrive by email and reminders are done by hand. With your own tool: clients upload to one place and reminders go out until it's done.
Not sure which one is yours?
Every business is different. On the free first call we work out where yours is losing money.
Your number
What is it costing you?
Answer 5 quick questions. See a rough number for your business. No email needed.
Question 1 of 5
Tip: press 1–4 to answer
Your business may be losing about
$0
a year
Time lost to repetitive work (at $25/hour)$0
Profit on work that slipped (at 30% margin)$0
A $3,000 tool would pay for itself in —.
A rough guide from your answers, not a promise. The free call works out your real number.See what your software could look like
A free concept preview built from your answers, with your company's name on it. Takes 20 seconds.
What we build
Examples of what we build
Every build is made for your business. Here are a few ideas.
Admin & AI
Document reader
AI reads invoices, forms and emails and fills in your system. A person checks it.
Money
Invoice chasing
Polite reminders go out on time, and you see who owes what at a glance.
Operations
Technician time tracking
Clock time per job from a phone, so every hour gets billed.
Money
Owner dashboard
The numbers you check every morning on one screen, pulled from your systems.
Admin & AI
Connect your apps
Your accounting, CRM and industry software share data, so nobody types it twice.
Sales
Quote builder
Draft quotes from your past prices, check the margin, and follow up automatically.
Sales
Lead inbox
Every web form, call and email lead in one list, with a reply sent in minutes.
Operations
Service scheduling
Book jobs, assign techs, and text customers when their machine is ready.
Operations
Inspection & job forms
Tablet forms with photos and signatures that become a clean PDF report.
Operations
Parts & stock control
Reorder alerts, purchase orders drafted for you, and a list of dead stock.
Money
Warranty claim tracker
Claims created automatically, deadlines counted down, short payments flagged.
Admin & AI
24/7 customer answers
An assistant answers common questions and books jobs while you sleep.
Admin & AI
Team knowledge base
Ask "how do we do X?" and get your own process back, not a guess.
Your idea
Something else?
If your team does it by hand, in a spreadsheet or on a whiteboard, we can probably build it.
Tell me about it →4 simple steps
How it works
Call 1 · 20–40 min
YouD
Leak found$18,900 / yr
Free call
20–40 min on Zoom
You tell me what slows you down. I show you roughly what it costs.
FreeMockup
Fixed price$4,500Approved ✓
Free mockup and a fixed price
1–2 days later
See what your software will look like. Get one price in writing. No obligation.
FreeBuildReviewReview
You pay, I build it
1–2 weeks (small builds)
Happy with it? You pay the fixed price. Try it while it's being built.
You pay hereCodeDataDocsLive system
Yours
It's yours
Yours for good
The software, the code and your data. No licence fees and no per-user fees.
Yours to keepPricing
One fixed price. No surprises.
You know the exact price before you pay anything, and it never goes up.
starting at
$3,000
Your final price is set after the free call, based on how big the job is: the number of steps, connections to other software, types of user and special cases. Once we agree it, the number doesn't move. Scope creep is on us, not you.
- Written specification before any build starts
- Mid-process previews
- Hosting, domain and deployment set up for you
- Bug-fix window included after launch
- Source code, data and infrastructure handed over. You own everything outright
- No subscriptions, no per-seat fees, no licence to expire
Hire one more admin person$45,000 every year
A small buildfrom $3,000, once
Small
from $3,000
One job, done properly. For example a quote builder or a reorder alert.
- One main task
- Works on phone and computer
- About 1 week
Recommended
Medium
from $5,000
A few tools that work together and connect to software you already use.
- Two or three tasks
- Connects to one system you use
- 1 to 2 weeks
Large
from $10,000
One system that replaces several spreadsheets or tools.
- Several tasks and types of user
- Connects to several systems
- 2 weeks or more
Monthly costs
$0to me
~$50a month for hosting, paid to the host
+$20–100a month, only if it uses AI
Why it costs less
AI-assisted engineering handles the repetitive setup work in a fraction of the time. You pay for the part that's specific to your business: your workflow, your rules and the unusual cases. The saving comes from time, not from cutting corners.
Compared with a traditional software project
Old way
6 to 12 months
With us
1 to 2 weeks
Old way
$20,000+
With us
from $3,000
Your exact price comes after the free call.
Get my fixed price →Free guides
All guides →Spreadsheet vs custom app: when to switchSeven signs your spreadsheet has become a system, and what switching really involves.Read the guide →How much does custom software cost?Price ranges by size, what drives the price, running costs, and simple maths to check if it's worth it.Read the guide →Custom vs off-the-shelf software: how to decideWhen to buy off-the-shelf, when custom is worth it, three-year cost comparison and questions to ask.Read the guide →
Questions
Common questions
Anything else? Ask on the free call. Read the guide: Spreadsheet vs custom app: when to switch →
A note from Daniel
You deal with me from the first call to the finished software. I take on a few projects at a time, so each one gets proper attention. If custom software isn't right for you, I'll tell you on the first call.
DanielFounder, Backend for Businesses
Is client data safe in a portal like this?
It is built with sign-in for each client and runs on hosting you own and control. We go through exactly where data is kept and who can see it on the first call, before anything is built.
Does it replace our practice management software?
Usually not. It handles the part that is slow, which is getting documents from clients. It can pass the results on to the software you already use.
Is the first call really free?
Yes. The 20–40 minute call is free, and so is the mockup. You only pay if you decide to go ahead.
When do I pay?
After you've seen the free mockup and agreed the fixed price, before the build starts. Nothing before that.
How long does it take?
Smaller builds take 1 to 2 weeks from the first call to handoff. Bigger ones take longer. You get the timeline in writing before you pay.
Do I really own it?
Yes. The code, the data and the hosting account are yours. No per-user fees and no lock-in. Any developer can pick it up later.
Does it work with the software we already use?
Often, yes. It can connect to what you use now, or replace a spreadsheet. We check on the first call.
What if we need changes during the build?
You try it while it's being built, so changes happen early. Anything genuinely new is priced separately, and nothing is added to your bill without your yes.
What happens after it's finished?
Bug fixes are included after launch. After that, I can look after it for a small monthly fee, or your own team can. Apart from hosting, nothing is needed to keep it running.
Who do you usually work with?
Any business with a process that's costing it time or money, from equipment dealers, contractors and repair shops to distributors, manufacturers, trucking companies, property managers, cleaning companies, accounting firms and staffing agencies. Usually the owner or operations manager, in a business where a lot of work still runs on spreadsheets, paper, or people chasing things by hand.
What kind of projects are you a good fit for?
Work that's too specific to your business for an off-the-shelf app: approval steps, your own pricing rules, warranty or compliance paperwork, customer portals, or getting two systems that don't talk to each other to share data. If you've tried a few software subscriptions and ended up back in a spreadsheet, that's usually a good sign we can help.
Can you build something that isn't on this page?
Yes. Everything on this page is an example. If a problem in your business can be solved with software, we can build it. Tell me the problem on the call and I'll tell you honestly if it's worth fixing.
Why does it cost so much less than a traditional software project?
AI-assisted engineering does the repetitive setup work in a fraction of the time. You pay for the part that's specific to your business: your workflow, your rules and the unusual cases. The saving comes from time, not from cutting corners.
Book a call
Book your free call.
A free 20–40 minute Zoom call. You find out what the problem is costing you, and what a fix would cost.
1Pick a time
Your free call20–40 min · Zoom · Free
Pick a day
Pick a time
Choose a time that suits you. Daniel confirms by email.
2Your details